Features
Everything ClassVahi does, in plain words
Built for offline coaching institutes in India. This is the full list of what the app does today, nothing that is still on a roadmap.
Fees & payments
Set the fees once, bill the month in one go, and record every rupee that comes in.
Fee plans for every kind of fee
Tuition, admission, subject, exam, material and transport fees, billed monthly, quarterly, half-yearly, yearly or once, each with its own due day.
A plan per student where you need one
Assign fee plans student by student, and set a different amount for one child when you have agreed a concession.
The month's charges in one run
One charge run bills every student for the period. A run made by mistake can be reversed.
Collect in any mode
Record a payment as cash, UPI, bank transfer, cheque or online, against the parent's account.
One account per family
Brothers and sisters sit under one parent, so the family has one balance and you take one payment.
Numbered receipts, print or PDF
Every payment gets a numbered receipt you can print at the counter or download as a PDF.
A ledger nobody can quietly edit
Entries are never changed or deleted. A mistake is corrected with a reversal that stays on the record, so balances are always exact.
Dues & reminders
Know who owes what this morning, and get through the follow-ups in minutes.
The overdue figure, first thing
The dashboard opens on the total overdue and how many parents it is spread across, with what is due this week beside it.
Who owes, oldest first
Overdue parents are listed by how long they have been behind, with the amount and the days overdue on each row.
One-tap WhatsApp reminders
Each overdue parent gets a ready-written message. One tap opens it in WhatsApp; you press send.
A reminder run for everyone overdue
Work through every overdue parent in one sitting instead of typing the same message again and again.
A record of who was reminded
ClassVahi notes when each parent was last reminded, and flags the ones who have never been reminded at all.
This month against last month
See what has been collected so far this month beside the same day last month, so you know early if the month is slipping.
Attendance
A register that takes seconds to mark and is there when a parent asks.
Present, late or absent
Mark each student in a batch as present, late or absent for the day.
Attendance history
Review any batch by week, month or year, without hunting through a paper register.
Teachers mark their own batches
Teachers get their own login for attendance and marks. Their roster shows names, classes and batches, and no fee balances.
On the report card
Each student's attendance is carried onto their report card alongside their marks.
Exams & report cards
Enter marks once and hand parents something they can read.
Exams by standard and subject
Create an exam for a standard and subject with its maximum and passing marks, then enter each student's marks.
Grades worked out for you
ClassVahi turns marks into grades, so nobody has to work them out by hand.
A report card per student
Every exam held for the student's current standard, subject by subject, on one card.
Print it or save it as a PDF
Print the report card for a parents' meeting, or download it as a PDF.
Students, parents & batches
Your whole institute on record, without typing it in twice.
Parents and their children together
Each parent's record holds their mobile number and every child studying with you.
Import from Excel or CSV
Download the template, fill it in and upload it. You see a preview of what will be added before anything is saved.
Batches with a teacher
Group students into batches and pick the teacher from your staff. A whole standard can be added to a batch in one step.
No accidental duplicates
ClassVahi stops the same student being entered twice under the same family.
Active, inactive or left
Mark a student who has paused or left, and keep their history without them cluttering today's lists.
Reports
Answers to the questions you actually ask, ready to open in Excel.
Outstanding, by age
Everything that is owed, split into 1–30, 31–60 and over 60 days overdue.
Collections
Every payment received over the period you choose.
Revenue
Your revenue month by month over the past year.
Batch-wise
Collections and dues batch by batch, and by the teacher who runs each one.
Export to CSV
Every report downloads as a CSV file for Excel, or to hand to your accountant.
Built for a working institute
Made for the phone in your hand and the people on your staff.
Works on your phone
ClassVahi runs in the browser and can be added to your home screen like an app. Nothing to download from a store.
Owner and teacher logins
The owner sees the money. Teachers see their students, attendance and marks.
Your data stays yours
Each institute's records are kept separate from every other institute's.
Set up with you
We set your institute up after the demo, with your classes, batches and fee structure.
See it with your own fee structure
Book a demo and we will walk you through ClassVahi using your classes, batches and fees.