For coaching institutes
Collect every fee. Chase no one.
ClassVahi is fee collection and records software for offline coaching institutes in India. Every payment, receipt, attendance mark and exam result in one place.
Our team sets up your institute after the demo. There is no signup to work out on your own.
The problem
Fee collection should not take up your evenings
Many institutes run fees on paper, spreadsheets and WhatsApp. It works until it does not.
Hand-written receipts
Slow to write, easy to lose, and hard to match with the register later.
Spreadsheets that never match
One sheet per class, edited by many hands, and no single true balance.
Chasing dues one parent at a time
Typing the same WhatsApp reminder again and again, every month.
No clear picture of who owes what
You know some fees are pending, but not how much or for how long.
What you get
Fees, records and follow-ups in one app
Fee collection & ledger
Every payment on an immutable ledger; balances are always exact.
Instant receipts + PDF
Print a receipt at the counter, or download it as a PDF.
Attendance register
Mark present, late or absent in seconds — per batch, per day.
Exams & report cards
Enter marks, auto-grade, and build a per-student report card.
WhatsApp reminders
Send each overdue parent a ready-written WhatsApp reminder in one tap.
Overdue dashboard
See who owes what, aged into buckets, at a glance.
How it works
A simple month, in three steps
Set up classes and fee plans
Add your standards and batches, and the fee plan for each. This is set up once, at the start.
Generate the month's charges
One run creates every student's charges for the month. No re-typing.
Collect, receipt and remind
Record each payment and hand over a receipt. Then work through everyone who is overdue with one-tap WhatsApp reminders.
Who it's for
Made for the institute you run today
Built for
- Offline coaching institutes and tuition classes in India
- Roughly 20 to 300 students
- Owner-run, with a small staff
Not for
- It is not an LMS
- No video lessons
- No online classes or course content
Free tools
Handy calculators for students and owners
Quick calculators that run in your browser. No login needed.
Ready to stop chasing fees?
Tell us about your institute and we will call you to arrange a short demo. Prefer to talk now? Message us on WhatsApp.